(242 Kb) May 2026

: Give the employee space to explain their side and ask questions.

A standard write-up should be objective, specific, and fair. Most professional formats include: (242 KB)

: Record the date, time, and a factual description of the behavior or incident. : Give the employee space to explain their

: List any witnesses or physical evidence (like emails or logs) that support the claim. (242 KB)

: Both the manager and employee should sign the document to acknowledge the meeting occurred. Best Practices for Managers